Providing the estimated miles for the trip is not required, but the more accurate your mileage estimate the more accurate the cost estimate. Using this function helps you budget and will allow you to compare different vehicle classes and choose the one that best meets your needs. However, tolls incurred on the trip are not in the estimate and will be billed after the vehicle charges. We even include the IPASS daily charges in your estimate if you select the IPASS option. You will need to enter information into a new field, called “Estimated Round Trip Miles” to get an accurate estimate. We’ve added new functionality to provide a cost estimate for your trip. You can maintain your favorites from the “My Favorites” tab at the top of the requisition home page. Smith’s NIH Grant” or “Chemistry Dept Travel Fund” anything that makes sense to you. For example, you could enter an MFK and call it “Dr. You can also assign “aliases” for MFKs to make them easy to remember. You can now store drivers and MFKs as “favorites” and easily choose those when making a reservation. However, under Universal Workflow, there is some flexibility to substitute approvers if someone is out of the office. One significant change is that that all workflow approvals must be completed before the vehicle can be picked up. Workflow Approval Must be Completed Before Vehicle Pick-up. It might be a definition, examples of possible entries, or information on why that field is important. Throughout the new form, you will see small, blue circles with a lower-case “i.” Clicking on the dot will give you more information about that section of the form. You will receive an email confirmation when we have reviewed the change. Then make the necessary changes and click submit. Find the appropriate reservation “card.” Then click on the blue “Edit” link at the bottom of the card. To make the edit, select the “Upcoming Requisitions” tab at the top of the requisition home page. Please note that the requisition must be completed through workflow before any changes are allowed by the initiator, but approvers have the ability to make any changes before they approve the requisition. To make changes within 24 hours of pick-up, please call our office. That’s right, you can change pick-up dates, times, the vehicle class, the MFK, almost anything you want up to 24 hours before the scheduled pick-up. Customers can edit reservations after workflow approval This makes it easier to rent just an IPASS for use in a Fleet Services vehicle that is assigned to your department. The new requisition includes the IPASS in the Vehicle Class drop-down. Below are some details and related links highlighting some of the updates. The new requisition asks for similar information to the old version, but there are some enhancements that make the form easier to use and more functional. The location is the same in Self-Service, in the General Systems and Tools tab. Our new Fleet Services Requisition has been released and is now available for your use. New Fleet Services Requisitions for Daily Vehicle Rentals
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